Summary
A vital member of the senior leadership team, accountable for all back functions of the organization, including financial management, accounting, budget planning, and compliance. As an additional duty, the Director will also oversee daily office management, human resources, benefits, and administrative systems. A highly autonomous person with high attention to detail, the Director of Finance and Administration ensures that the organization is operationally and financially efficient.
Description
Key Responsibilities
1. Finance & Accounting
- Oversee all financial operations, ensuring accuracy, integrity and timeliness across accounting, budgeting, forecasting, and reporting.
- Manage monthly close and deliver quarterly financial statements to the Executive Director and Board of Directors.
- Manage the annual budget development process; consolidate departmental budgets, prepare forecasts, and track performance to budget on a monthly basis.
- Oversee grant funding and compliance with funder and donor requirements; prepare financial reports for funders as needed.
- Manage annual audit and tax filings; serve as primary liaison with external auditors and ensure timely completion of all requirements.
- Monitor cash flow, reserves, and investments; develop strategies to maintain organizational financial stability and growth.
- Maintain and improve internal financial controls to ensure compliance, transparency, and fraud prevention.
- Ensure compliance with nonprofit financial regulations and best practices.
- Provide financial analysis and guidance to support strategic decision-making.
3. Human Resources & People Management
- Own all HR functions (talent acquisition/management, training, performance management, etc) in consultation with other MAF team leadership.
- Oversee employee benefits, handbook updates, and compliance with laws and regulations.
- Support and coach a small directly managed team (2-3 people) that administers systems and supports grant distributions.
- Promote and sustain a culture of inclusivity, trust, accountability, and collaboration.
4. Organizational Administration & Efficiency
- Oversee day-to-day office management. (In Office)
- Design and improve organizational processes, communication structures, and workflows.
- Manage organizational risk, insurance policies, and compliance with regulatory filings.
- Support Executive Director and leadership team in preparing board materials and communications.
- Oversee all work with external vendors
Qualifications
- 7–10 years of nonprofit finance and administration experience, with at least 5 years in a leadership role.
- Bachelor's degree in accounting; CPA preferred.
- Proven track record in leading comprehensive budgeting processes, optimizing cash flow strategies, and delivering high-impact financial reporting tailored for executive and board-level decision-making.
- Exceptional analytical acumen and advanced financial modeling expertise, with a proven ability to translate complex data into strategic insights that drive executive decision-making and organizational growth.
- Hands-on experience overseeing core HR functions—including recruitment, benefits administration, performance development, and compliance—with a people-first approach that fosters a positive, mission-driven workplace culture.
- Strong supervisory and coaching skills with a commitment to inclusive, people-first leadership.
- Exceptional organizational and communication skills.
- High integrity, discretion, and ability to balance strategic leadership with hands-on execution.
- Proficiency in QuickBooks Online, MS Office Suite; experience with Salesforce a plus.
