Summary
This position is responsible for administrative support for the Clerk and Recorder.
Description
JOB SUMMARY
This position is responsible for administrative support for the Clerk and Recorder.
ESSENTIAL JOB FUNCTIONS
- Serves in absence of the Clerk and Recorder.
- Assists the Clerk in developing strategies to support the growth and evolution of the office to meet evolving demands, changing priorities and potential challenges.
- Assesses departmental needs to determine the necessity of resources including personnel, capital improvements, and equipment acquisition.
- Maintains specific expertise in election laws, rules, codes and conditions of use as they relate to state, county, municipal, special district, and school district elections and voting systems.
- Verifies and approves time cards to payroll; approves leave requests.
- Implements security procedures and protocols including password management protocols, chains of custody protocols, tamper evident seals for election equipment and vital records, surveillance monitoring, etc.
- Assists customers at the counter, by telephone and by correspondence, by providing specific, complete and accurate information.
- Verifies motor vehicle titles printed for accuracy and completeness.
- Responsible for the records and accuracy of public notices.
- Monitors post office pre-paid account and the office's petty cash fund.
- Proofs, organizes, indexes, files and tapes BOCC Meetings; makes copies when requested by customers.
- Makes daily deposits to the Treasurer's office.
- Receives and maintains records for Birth and Death filings.
- Processes liquor and medical and retail marijuana licenses and renewals.
- Maintains files for Fair Campaign Practices Act.
- Prepares correspondence for Clerk and Recorder.
- Balances office books daily and inputs in computer.
- Prepares marriage packets and issues marriage licenses.
- Attends seminars and meetings as needed.
- Cross trains with others in department and performs duties as needed.
- Performs other related job duties as assigned.
Qualifications
High school diploma or general education diploma (GED); and one (1) year of related experience; or an equivalent combination of education and experience.
Special Requirements
Possession of a valid, State of Colorado driver’s license. Requirement exists at the time of hire and as a condition of continued employment. Must be a registered voter and become certified as an election official within one year of appointment. Must be able to pass a Colorado Bureau of Investigation background check and Federal Bureau of Investigation background check.
