Court Administrator

Summary

Description

City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

The hiring range for this position is $72,080 – $112,625 annually, with typical starting salaries ranging from $72,080 to $90,100. However, the final salary offer will be commensurate with education and experience and may exceed the mid-range based on qualifications.

This position will close on Tuesday, March 18th, 2025. This position may close unexpectedly if we receive a sufficient pool of candidates.

The Court Supervisor provides divisional supervision to ensure the critical business needs, including daily operations, records and project management, and administrative duties of Court Administration and Aurora Municipal Court. The position supports the division Manager to establish effective operations, processes, and policies including understanding and managing legislative changes that affect court processes.

PRIMARY DUTIES & RESPONSIBILITIES

• Organizes, supervises and coordinates the daily job duties of assigned staff responsible for all aspects of processing municipal court cases

• Participates in the development of staff work plans, measures and tracks progress toward goals, prepares and conducts timely and constructive performance evaluations

• Participates in the day-to-day work of the Court Clerk’s team

• Supervises entry, retention, and destruction of court records

• Performs quality assurance and delivers recurring reports accurately and on time

• Review, investigate, and resolve errors and inconsistencies in financial entries, documents, and reports

• Creates, modifies, and maintains the division’s policies and procedures

• Provides court and case information to defendants, attorneys, police officers, and the public pursuant to the open records act and confidentiality requirements

• Provides excellent customer service, communicates courteously and responsibly, provides effective and efficient working relationships throughout the organization and the community

• Exercises the appropriate level of initiative and judgement to make decisions within the scope of assigned authority

• Facilitates and implements employee training and development

• Performs complex or non-routine clerical and administrative support functions

• Responds to a variety of inquiries and complaints requiring the interpretation of policy and procedures

• Corresponds with other jurisdictions to exchange/correct case status and documents

• Provides updates regularly and/or at critical moments or when appropriate

• Make recommendations for functional revisions using knowledge of current statutes, rules and ordinances governing legal proceedings

• Maintains staff by recruiting, selecting, orienting, and facilitates and implements training and development of personal growth opportunities for employees

• Accomplishes staff job results by coaching, counseling, and disciplining employees through bi-weekly one-on-one meetings with staff

• May handle CJIS related information

• Performs other related duties as assigned

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education:

• Bachelor’s degree in criminal justice, Business Administration, Public Administration, Political Science, or a related field 

• High School Diploma

Experience: 

• At least three (3) years of court leadership and direct supervisory staff experience (municipal court preferred)

• At least three (3) years progressively responsible administrative municipal court experience

Preferred Qualifications:

Knowledge:

• Knowledge of court procedures and protocol as well as all records management requirements associated with Court Administration

• Knowledge of municipal and state regulations, city ordinances, state statues, and municipal laws pertaining to municipal court documents and procedures, records management, and personnel administration

• Knowledge of analysis and research techniques sufficient to be able to determine what information is needed; gather and analyze the information and formulate logical recommendations

Skills: 

• Strong interpersonal and managerial skills

• Skill in the use of windows-based programs

• Strong customer service skills

• Skill in customer relations, crisis communications management, public speaking and media relations

• Skill in checking information for accuracy and completeness and correcting errors

• Active listening and communication skills

• Leadership and management skills

• Problem-solving skills

• Time management skills, including excellent organizational skills, ability to manage multiple tasks, setting deadlines, and planning for future changes and events

Abilities: 

• Establish and maintain effective working relationships with employees, all levels of management including executive staff, citizens, and elected officials

• Handle sensitive situations with tact and diplomacy

• Communicate effectively both orally and in writing

• Direct and effectively supervise a diverse workforce

• Creatively solve problems, negotiate and handle stressful situations in a positive manner

• Ability to recognize and identify areas for process improvement and understand impact of changes

• Demonstrated ability to take initiative and appropriately inform others without prompting

Licenses and Certifications Required: 

• Criminal Justice Information Systems (CJIS) certification required within six (6) months of hire

• NCIC / CCIC Certification may be required

Essential Personnel: 

• When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.

Physical Demands:

• Light physical work that involves moving no more than 20 pounds at a time with or without assistance

• Frequent lifting, carrying, walking and standing

• May require frequent pushing, pulling, bending and stooping

• Clear vision to read and interpret reports and other written documents

• Speech communication and hearing to maintain communication with employees and citizens

• Hand/eye coordination for operation of computer keyboard, carts and moveable shelving

Work Environment:

• Essential duties performed primarily in a professional office, public area setting

Equipment Used:

• Uses standard office equipment including personal computer and common office software such as email, internet, Word, Excel and menu driven databases

• This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, etc.) in the course of their employment.

For Veterans preference:  Please show all of your employment history, including military service and related documentation (DD214) on the application.
           
The City of Aurora is an equal opportunity employer.  We are required by state and federal agencies to keep certain statistical records on applicants.  It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
                                         
Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace.  A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.