Summary
Description
This position is only open to Colorado state residents. You must submit an application to be considered. Applications are accepted through 11/16/26 through the apply link.
About the Position
As an operational support role to executive leadership, the Policy and Program Coordinator provides dependable administrative, operational, and analytical support to CDOT’s Deputy Director of Strategy & Planning, Legislative Liaison, and the Office of Policy & Government Relations. Serving as a point of contact and liaison, this role coordinates calendar logistics, daily office administration, written communications support, legislative tracking, and policy research assistance. The ideal candidate brings strong organizational skills, excellent customer service, discretionary judgment with confidential matters, and a desire to learn state transportation policy in a fast-paced executive environment.
Your duties and responsibilities will include, but are not limited to, the following:
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Provide reliable administrative and scheduling support across executive operations.
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Calendar & Schedule Coordination: Manage the Deputy Director’s daily schedule and serve as backup support for the Executive Director’s calendar. Coordinate meeting requests, track competing scheduling priorities, and arrange meetings with agency leadership, Commissioners, and external partners.
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Meeting Prep & Briefing Support: Help assemble meeting background materials, agendas, slide decks, talking points, and memos prior to executive engagements.
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Operational & Logistical Support: Handle core administrative tasks including correspondence, invoice processing, mail handling, room reservations, video conferencing setup, travel, and backup logistics for Transportation Commission meetings.
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Follow-Up & Confidentiality: Track meeting action items, maintain confidentiality on sensitive office matters, and adapt quickly to shifting daily priorities.
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Customer & Stakeholder Service: Serve as a professional, welcoming point of contact for inquiries from legislative staff, CDOT colleagues, and state partners, routing issues to appropriate subject matter experts and ensuring queries are closed out.
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Drafting & Copyediting: Assist in preparing, reviewing, and proofreading briefing summaries, fact sheets, press communications, talking points, and reports for executive review.
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Information Monitoring: Track news sources and agency updates to stay informed on key transportation topics and support accurate document preparation.
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Legislative Tracking & Attendance: Monitor and track proposed state legislation, attend legislative hearings and committee sessions, and draft basic summaries and fact sheets.
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Constituent Inquiry Routing: Help log, research, and coordinate responses to public and legislative questions received through legislative offices.
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Research & Data Gathering: Gather information, summarize policy documents, and assist with basic organizational data collection under supervisor guidance to inform executive decision-making.
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Project Support & Tracking: Help organize project details, track timelines, maintain decision logs, and monitor progress on office deliverables.
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Status Reporting: Help flag potential schedule delays or issues to leadership to ensure projects stay on schedule and aligned with agency objectives.
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Other duties as assigned.
Work Environment:
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Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday – Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
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You will likely work a hybrid schedule with a combination of in-office and remote work. Will typically be in the office at least 3 days per week.
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Travel required during work hours throughout Metro Denver/Front Range.
- Occasional overnight travel to other parts of Colorado.
- Politically sensitive environment requiring confidentiality.
Minimum Qualifications
Experience Only:
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At least 4 years of experience in any combination of the following:
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Working within government and/or political environments.
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Assisting with or conducting policy analysis.
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Researching topics that impact an organization’s operations.
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Drafting policy or other types of communications for an organization.
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Providing high-level technical support to managers or executives.
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OR
Education and Experience:
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A combination of relevant education and experience equal to at least 4 years.
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Education from an accredited college or university with coursework in Public Policy, Political Science, Public Administration, Communications, Journalism, Media Studies, or another field of study related to the duties of this position will be considered.
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Experience in any of the following will be considered:
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Working within government and/or political environments.
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Assisting with or conducting policy analysis.
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Researching topics that impact an organization’s operations.
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Drafting policy or other types of communications for an organization
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Providing high-level technical support to managers or executives.
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