Summary
Description
About the organization
Small but mighty nonprofit experiencing rapid growth and is highly rated is seeking a contract virtual assistant with the potential to become a permanent member of our team. Our healthcare mission is rooted in compassion, innovation, and improving quality of life. We are seeking a creative, detail-oriented Virtual Assistant to support both our marketing and administrative functions.
Position Overview
The Virtual Assistant will play a critical role in supporting day-to-day operations and outreach efforts. The ideal candidate is organized, tech-savvy, and comfortable working independently while collaborating with team members.
Marketing & Communications
- Coordinate and manage print and digital projects, which can include monthly eNewsletters, social media, website maintenance/updates and fundraising campaigns.
- Develop and maintain a monthly social media content calendar with a minimum of three posts per week.
- Create and post original social media content using Canva or similar program (graphics, captions, hashtags) across platforms (primarily Facebook, Instagram, Linked In and YouTube).
- Design and distribute email newsletters and e-blasts using tools Bloomerang.
- Use Buffer system to obtain approval and schedule social media posts.
- Regularly update the website with new content, news, and program information.
- Monitor web traffic and social engagement and recommend improvements to increase reach; provide monthly reports on traffic with interpretation.
- Assist with the creation and management of Meta Ads (Facebook/Instagram advertising).
Administrative & Program Support
- Maintain and update internal databases, including donor, volunteer, and patient records.
- Support logistics and communications for special events (virtual and in-person).
- Schedule and coordinate internal and external meetings, including agenda creation and follow-up.
- Assist with clerical tasks such as document preparation, record keeping, and data entry.
- Help coordinate mailings, including appeal letters and event invitations.
- Maintain internal documentation and organizational manuals.
- Provide administrative support for patient programming, which are multilayered projects requiring intense attention to detail and recordkeeping.
- Assist with basic tasks related to grant research and preparation.
Qualifications
- 3+ years of experience in an administrative, communications, or virtual support role (nonprofit experience a plus).
- Excellent written communication and copywriting skills.
- Bachelor’s degree
- Familiarity with social media management, graphic design tools, email platforms, and web content systems.
- Proficient in Microsoft Office, AirTable and Bloomerang or similar technology.
- Self-motivated, organized, and comfortable managing multiple priorities independently.
- Discretion and professionalism in handling sensitive information.
Compensation & Schedule
- Contract consulting engagement 10–15 hours/week with the potential to become full time within 12 months
- Availability for occasional on-site support preferred but not required
- Pay is commensurate with experience with a range of $20 to $30 per hour.
Please email resume and cover letter to healthnonprofit17@gmail.com. Candidates that closely match our needs will be contacted for Zoom interviews.
