Summary

The Development Coordinator plays an important role in advancing the Development department’s annual goals and initiatives. The Development Coordinator is primarily responsible for ensuring timely and accurate gift processing. In addition, the Development Coordinator assists the Development department year-round on all fundraising efforts, including fundraising mailings, donor stewardship, records management, research,proposals, patron events, and the online auction

Description

About Bravo! Vail

The Bravo! Vail
Music Festival is one of the world’s premier classical music festivals and serves the local community all year through robust music education programs. The summer festival features four resident orchestras, a wide variety of chamber music concerts, and dozens of free concerts and events throughout the Vail Valley.

Bravo! Vail Mission:

Bravo! Vail presents extraordinary music, accessible to all.
We provide extensive music education throughout our community, connect musicians and listeners, and celebrate the evolving world of classical music.

Bravo! Vail Vision:

Enriching lives through the joy and power of music.

Bravo! Vail Values:

Artistic passion and dedication to quality.

Making music education accessible.

Collaboration and connection based in integrity and respect.

Ensuring the success and legacy of our Festival.

Bravo! Vail’s administration is made up of collaborative, energetic, and inspired individuals who believe in Bravo! Vail’s mission and are proud of its impact on our local community. Workflows vary throughout the year, with the summer festival bringing a high level of intensity and excitement. Whether working independently or as a team, Bravo! Vail staff embrace our core values, pursue excellence, and uplift one another to achieve success.

Position Summary:

Essential
Functions:

Gift Processing and Records Management:

· Execute timely and accurate gift entry and processing into
Tessitura database, daily.

· Execute timely and accurate donation
acknowledgment letters (tax receipts), daily.

· Execute pledge reminder mailing, monthly.

· Attain proficiency in preparing donor recognition lists for Annual Report and Festival Program Book, ensuring accuracy and donor stewardship. Serve as backup to Database Manager when needed.

· Assist with database maintenance. Create and update Tessitura records as needed and complete other data hygiene tasks as assigned.

Fundraising Communications and Collateral:

· Attain proficiency in generating segmented mailing and email lists to support targeted and personalized donor communications and campaigns. Serve as backup to Database Manager when needed.

· Responsible for preparation of all fundraising mailings including creating annual schedule, updating and collecting materials, executing mail merges, printing documents, set up, postage, labels, and cleanup. This may
include coordination with outside vendors, such as a mailhouse.

· Assist with preparation of development collateral as needed, including annual fundraising and solicitation materials, thank you notes, final reports, and other materials as directed.

Department and Administrative Support:

· Track all departmental expenses; update budget accordingly and provide accurate records to Finance department.

· Manage development department inbox (development@bravovail.org) and respond to inquiries from donors. Answer development department phone calls.

· Check RSVP email and voicemail and update all event attendance records accordingly.

· Attend Board of Trustee and committee meetings as requested. Assist Vice President of Development with preparation and follow-up.

· Assist with online auction, including procurement of items, writing item descriptions, and other tasks as assigned.
Ensure accurate gift entry and acknowledgment of in-kind donations and financial support related to
the auction.

· Provide support for development events as directed, including Soirées, donor benefit, cultivation, and stewardship events and more, during the Festival season and throughout the year. Tasks may include creation of nametags, event set-up, check-in, on-site event support, and tear-down.

· Assist with the implementation of discovery initiatives and strategies to identify and cultivate prospective new donors.

· Assist with prospect research, including providing iWave profiles and conducting research as requested.

· Assist department with general office tasks and special projects as requested.

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Finance Liaison and Support:

· Serve as the liaison between the Development and Finance Departments with ongoing collaboration, including
active participation in regularly scheduled meetings.

· Coordinate with the Finance Department to ensure that all development revenues and expenses are properly
coded and reconciled.

· Assist the Finance Department with annual audit by providing reports and documentation.

Skills and Experience:

· Bachelor’s Degree or experience working in a non-profit organization, or applicable administrative and customer service experience;

· Knowledge of/enthusiasm to learn about fundraising best practices;

· Excellent interpersonal skills; comfortable calling and writing donors and patrons;

· Extremely well-organized, with strong attention to detail and ability to meet deadlines;

· Proficient in Microsoft Office suite of products including Outlook, Word (especially mail
merge), Power Point, Teams, and Excel;

· Experience using fundraising and CRM software systems is preferred. Tessitura preferred
but not required;

· Ability to work well in a team environment with a variety of people and personalities;

· Ability to problem solve and take initiative;

· Ability to work long hours, including evenings and weekends as needed, particularly during the busy summer festival season;

· Professional, enthusiastic, and positive attitude even in high-pressure situations;

· Interest in classical music and/or the performing arts.

· Authorization to work in the U.S. is a precondition of employment (depending on position)

Compensation:

Salary $60,000-$65,000

Benefits:

· Group insurance (medical, dental, vision, life)

· Health incentive

· Paid holidays, personal/medical and vacation

· Company matching retirement contribution

Bravo! Vail is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state or local laws.

How to Apply:

Email resume and cover letter to jobs@bravovail.org, with subject line: Development Coordinator Position

Benefits

· Group insurance (medical, dental, vision, life)

· Health incentive

· Paid holidays, personal/medical and vacation Company matching retirement contribution

How to Apply:

Email resume and cover letter to jobs@bravovail.org, with subject line: Development Coordinator Position