Event Planning and Execution:
• The position will oversee creative and inspirational events that powerfully communicate City Years’ service, impact, and need for support
• With the support of the Development Department, serve as the main event lead and producer in planning major fundraising events, cultivation events, school visits, professional development and leadership days with the Impact Department, and annual campaigns
• Oversee all event logistics and internal planning meetings (event timelines, creating run-of-shows and Q2Q’s, venue scheduling, etc.)
• Manage cross-department City Year Denver staff and AmeriCorps members assisting with event planning and implementation
• In partnership with MDD, draft scripts, guest memos/invitations, and speaker talking points
• Collaborate with City Year HQ staff on designing event collateral and create and distribute all e-invites, email communications to event guests (know before you go and thank you after event) and social media posts
• In partnership with Impact staff, coach and prepare City Year AmeriCorps members for their roles within events, such as delivering testimonials, presenting awards, and introducing guests, interacting with donors and supporting power greeting and cultural aspects of City Year
• Lead run-of-show and/or Q2Q reviews for City Year staff and AmeriCorps members prior to the event
• Maintain database of event invites and rsvp’s in partnership with Operations staff and help create follow-up engagement plan for event attendees
• Execute follow-up engagement plan for event attendees
• Facilitate debriefs of events with City Year staff, AmeriCorps members, Board of Directors, and/or event committee members
• Data tracking, history, trends, reporting and data analysis
Database Management:
• Create new accounts (households and organizations) and donor opportunities in Salesforce database as necessary with support of Operations staff
• Ensure that accounts, donor opportunities, and donations are all accurately linked along with their corresponding contacts and activities in Salesforce
• In collaboration with HQ troubleshoot any database management issues and run donor tracking reports as needed
• Upload account activities and all other corresponding documentation on an as needed basis
• Request and organize research from HQ on donor prospects
• Maintain e-news/e-communication list in Salesforce
Donor Experience:
• Lead with some donor communications such as holiday cards and end-of-year reports
• Create e-communication that isn’t event focused average four times a year
• Act as site point for City Year Denver’s website related to donor and event updates, providing updates as needed
• Follow up and respond to other donor requests, as needed
In-Kind Oversight:
• Serve as staff point for Resource Coordinators and lead bi-monthly meetings
• Lead annual in-kind training for AmeriCorps members
• Maintain internal tracking system of in-kinds collected from City Year teams
• Retrieve all in-kind forms from AmeriCorps members and mail to HQ on bi-annual basis
• Reporting and acknowledgment
Mentor Program:
• In partnership with the Development staff oversight of the program and coordination with impact team relationships of mentors and AmeriCorps members
• Oversee communications and activities related to the program
• A fundraising goal will be part of the program and determined with MDD as overall goal including annual giving campaigns
Organizational Initiatives and Site Support:
• Work closely with fellow Development staff to understand priorities and business goals and develop strategies to meet the organization’s needs.
• Provide additional administrative support to Executive Director and Managing Director, Development when required
• Partner with City Year Denver’s departments and staff to ensure that site-wide goals are met, including, but not limited to, stakeholder engagement, event and service day participation, and cross-departmental committees.
