Summary
Description
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
Why Work for Aurora?
- Make a difference in the lives of real people every day
- Diverse community
- Competitive total compensation package
- Well-Funded General Employees Retirement Plan
- Light rail station minutes away
- On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
- Access to innovation workspaces
PRIMARY DUTIES & RESPONSIBILITIES
The Hiring Range for this position is: $58,174.40 – $72,718.00/Annually
The deadline to submit applications is Monday, May 20th, 2024. Please note, The City of Aurora will conduct ongoing screenings of applications on a first come, first-serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.
PRIMARY DUTIES & RESPONSIBILITIES
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This position reports to the Superintendent of Recreation Programs and supports a diverse system of parks, natural areas, trails, recreation facilities and programs through the coordination and production of special and community events.
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Plans, develops, organizes, implements and administers the city special events and coordinates and serves in lead and support roles for other events as assigned.
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Arranges all aspects of large-scale special events (5,000 attendees and greater) including but not limited to: developing creative details, site mapping, managing event budgets, security, technical arrangements, vendor coordination, sponsorship deliverables and activation, event signage, supplies and equipment.
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Coordinates with marketing specialists to ensure all marketing, advertising and communication needs for promotion of the events is addressed and clearly defined for attendees; this includes but not limited to the sponsorship deliverables, event signage and website.
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Coordinates volunteer opportunities needed for events and ensure communication of tasks for volunteers onsite at events is defined.
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Performs administrative tasks including contract management, permitting, fee and deposit collection, budgeting records, event and annual reports.
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Manages various workflow processes and performs additional duties as assigned.
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Weekend, evening and holiday work will be required.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
MINIMUM QUALIFICATIONS & WORKING CONDITIONS
An equivalent combination of education, training, and experience that demonstrates required knowledge, skills and abilities may be considered.
Education:
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Bachelor's Degree in public relations, special events, recreation, or a directly related field.
Experience:
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At least 3 years’ experience in special events.
Preferred Qualifications:
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6-10 years of large-scale (5,000+) event experience (highly preferred)
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Experience in sponsorship sales and sponsorship relations.
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Experience in a public sector/government environment preferred.
Knowledge:
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Knowledge of the principles and practices of special events operations.
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Knowledge of stage specifications, event equipment and permitting policies as related to special events.
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Knowledge of budget and data management.
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Knowledge of personal computers, laptops, related hardware and related software packages including but not limited to Adobe Creative Suite, Microsoft Office and SharePoint.
Skills:
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Strong interpersonal skills with demonstrated capabilities in communications and public speaking.
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Strong customer service skills as it relates to serving as a representative of the department and city to the community, external and internal organizations and businesses.
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Strong skills as it relates to obtaining and retaining sponsorship and partnership sales.
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Strong skills special events strategies and best practices.
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Strong task and time management skills, balancing multiple assignments at once and adhering to deadlines.
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Skills in data and application processes, policy adherence as it relates to obtaining permits.
Abilities:
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Ability to establish and maintain effective working relationships with fellow city of Aurora employees and city departments, citizens of Aurora, elected officials, local, state and regional organizations, companies, schools, nonprofits and other event professionals.
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Ability to plan, organize and implement special and community events, and supervise and direct the work of other staff or volunteers at special events.
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Ability to communicate effectively and respectfully both orally and in writing.
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Ability to handle sensitive or stressful situations with tact and diplomacy.
Licenses and Certifications Required:
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Colorado Driver’s License with good driving history.
WORKING CONDITIONS
Essential Personnel:
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When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.
Physical Demands:
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Light to medium physical depending upon assignment.
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Occasional lifting to a maximum of 50 lbs. with frequent lifting or carrying of objects weighing up to 25 lbs.
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Occasional walking and standing.
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May require frequent pushing, pulling, bending and stooping.
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Clear vision to read and interpret reports and other written documents.
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Speech communication and hearing to maintain communication with employees, citizens, volunteers and other groups.
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Hand/eye coordination for operation of computer keyboard, carts and moveable shelving
Work Environment:
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Works both indoors and outdoors with exposure to varying weather conditions, noise, fumes, chemicals, and dust.
Equipment Used:
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Uses standard office equipment including personal computer and common office software such as email, internet, Word, Excel, event planning software and recreation registration/POS system.
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During special and community events, this position may use equipment such as tables, chairs, tents, etc.
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This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.
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May require operation of a motor vehicle.
For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application.
The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.
Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.
