Summary
Description
ABOUT NCSL:
Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge, and experience to truly make a difference. NCSL’s mission is purposeful – strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission. NCSL has a flexible remote work policy. Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four consecutive days every six (6) weeks. The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office for four days every six (6) weeks for team meetings and professional development.
ABOUT THE ROLE:
If you are highly organized, like state policy, traveling to exciting places, meeting influential people and supporting a team, this is the job for you! NCSL’s Fiscal Affairs team is seeking a program coordinator. The person in this position will coordinate administrative duties and responsibilities to support NCSL’s Fiscal Affairs Program. This position will work closely with staff across the organization and with legislators and legislative staff who are members of the NCSL State Budget Working Group. Work is performed independently and includes general office support, event organization, travel, purchasing, expense tracking, data entry, web content and file tracking and management with minimal supervision. Responsibilities may also include supporting budget and grant administration and expense tracking. The Program Coordinator reports to the director of the program, while also handling assigned functions from other professional project staff in the program.
This position is funded through a grant from the Pew Charitable Trusts.
WHAT YOU’LL DO:
- Performs a variety of clerical tasks independently for the program, including word processing, editing, creating graphics, formatting, posting, and distributing various publications.
- Leads the meeting planning for the program, including invitation clearances with the Leaders Center, correspondence with our members, logistics, site planning, travel arrangements, communication with participants, virtual and on-site support functions, and expense-report processing.
- Responsible for updating and coordinating the maintenance of content on NCSL.org, including assisting with the development of project databases and other collections.
- Provides exemplary member service, including managing inbound and outbound communications with members.
- Acts as a liaison for members, vendors, and internal and external individuals and organizations.
- Promotes and supports in-person and online meetings and webinars with staff.
- May compile budget and expense documents and assist in the preparation of proposals and reports, including the use of online external systems. This may include assisting the directors with budgets for grant applications in Excel.
- Trains staff on organizational processes and computer applications.
- Compiles, drafts and generates program or project status reports.
- Performs other responsibilities as needed.
SHARE YOUR KNOWLEDGE:
Supervisor/Management Responsibilities:
This position has no direct supervisory responsibilities.
THE WORK ENVIRONMENT: This full-time position is mostly performed in an office environment, on or off-site, with prolonged periods of sitting at a desk and working on a computer. NCSL provides a unique hybrid remote work policy with the requirement that staff travel on their own fare to the NCSL office for four days every six (6) weeks for team meetings and professional development. Employees routinely use standard office equipment such as laptops, printers, scanners, copy machines, and smartphones. Occasional travel by airplane, including overnights and weekends, is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Qualifications
QUALIFICATIONS FOR SUCCESS:
Minimum Qualifications:
- High school diploma (or its equivalent) plus five years of progressively more complex administrative experience.
- Proficiency in computer-based clerical duties, including Microsoft Office and other software programs; ability to learn new procedures and applications.
- Expertise in communicating clearly and professionally in writing and orally and dealing discretely with sensitive information.
- Experience working both independently and collaboratively as circumstances dictate.
- Proficiency with simultaneously managing multiple tasks and deadlines.
- Competency working under deadline pressure and adapting to changes in workloads.
- Superior customer service and organizational skills with strong attention to detail.
- Creative thinking and problem-solving skills.
- Ability to travel by air at least 4 times per year, generally for 2-3 nights.
YOUR BENEFITS AT A GLANCE:
NCSL has a flexible remote work policy. Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four days every six (6) weeks. The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office every six (6) weeks for team meetings and professional development. We are committed to offering a full range of other benefits for you and your eligible family members, including domestic partners.
Your total compensation goes beyond the number on your paycheck. Our outstanding benefits include low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, generous time off plans and paid family leave, floating holidays, identity theft protection, employee assistance programs, pet insurance, paid time off to volunteer, and more! Relocation assistance provided for out-of-state candidates.
HOW TO JOIN OUR TEAM:
If you are a purpose-driven, dedicated professional looking to give as much as you get – submit your resume and cover letter by 11:59 PM MT, May 26, 2026 for best consideration. Learn more about working with NCSL by visiting our careers page: https://www.ncsl.org/about-us/careers. We look forward to receiving your application!
NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulation.
