Summary
Description
The International Association for the Study of Lung Cancer (IASLC) is seeking a mission-oriented Scientific Affairs Coordinator with exceptional organizational and communication skills to join the Scientific Affairs team. The Scientific Affairs Coordinator will provide administrative support for the IASLC’s member-led committees and other scientific projects as assigned. Responsibilities will include but are not limited to communicating with and coordinating meetings for IASLC members, collecting and organizing documents, maintaining detailed records related to scientific projects, and effectively managing project priorities as well as day-to-day tasks.
This nonsupervisory, exempt position is based in our downtown Denver office on a hybrid work schedule. This position is not eligible for sponsorship or relocation assistance.
In this role, you will:
- Support the administrative needs of assigned projects including scheduling calls and arranging meetings, taking detailed minutes, drafting meeting summaries, creating reports, circulating documents, tracking information, record keeping, and any other tasks as assigned.
- Provide exceptional member service and overall support to IASLC members, partners and stakeholders through proactive communication and assisting in timely resolution of questions and problems.
- Diligently track contracts and legal documents for edits and signatures. Work with IASLC staff, IASLC and external stakeholders to revise legal documents when necessary and meticulously track and maintain digital and paper records.
- Support coordination of in-person meetings related to scientific projects and committees, including keeping updated lists of meeting attendees, facilitating travel reimbursement, and communicating with the IASLC Conferences team.
- Monitor shared general email boxes and serve as the initial point of contact for member inquiries and requests, delivering prompt, clear, and accurate written responses and ensuring exceptional customer/member service and support.
- Proactively implement organizational and project management tools and software to increase work efficiency and standardize departmental processes and workflows.
- Work collaboratively within the Scientific Affairs team and with all IASLC departments to provide pertinent information about the status of scientific projects and committees.
A successful candidate will have the following qualifications:
- A strong commitment to the mission of IASLC and compassion for those living with a lung cancer diagnosis.
- Bachelor’s degree or higher from an accredited college or university.
- Minimum of 2 years of relevant work experience in an administrative support role or healthcare or academic administration.
- Demonstrated proficiency in prioritizing, organization, time management with high attention to detail and ability to efficiently manage multiple assignments in a dynamic environment.
- Proficiency in using technology such as Office 365 Suite, Adobe Acrobat, virtual meeting platforms, and project management software with the ability to learn additional software quickly and effectively.
- Professional level of literacy (read/write/oral) in English.
- Ability to be flexible in work hours when required.
- Must be eligible to work in the U.S. without sponsorship. No relocation available.
- Strong multicultural awareness and sensitivity with ability to build cross-cultural consensus.
- Multilingual literacy/fluency and/or international experience a plus.
What makes the IASLC the place for you?
- A meaningful mission. Your work will support global efforts to find effective treatments for lung cancer, one of the most prevalent and deadly forms of cancer worldwide.
- Opportunity to work with leading physicians and researchers. You will meet and promote the activities of the world’s brightest minds in the field of thoracic oncology and exciting new scientific advancements.
- A positive work culture. Our people make the IASLC a special place to work. We are committed to living out our company values at all levels on a daily basis.
- Belong to a collaborative team. Our small team creates a lot of magic through our collaborative approach to work. Your work will provide many opportunities to work cross-functionally across the organization.
- Great employee benefits. Full-time employees are eligible for a comprehensive package of benefits, including medical, dental, vision, life, and disability insurance benefits. We also offer a generous 401(k) match, paid vacation and sick time, paid holidays, and other perks. In addition, some positions will have opportunities to travel domestically and internationally.
- Compensation. $57.000-61,000 annually, depending on applicable work experience and education.
- Hybrid work schedule. Employees are based in our Denver office and are allowed to work remotely 2-3 days per week.
We believe the best solutions come from diverse teams. We strive to have an environment where everyone has an opportunity to be successful regardless of any lawfully protected status.
TO APPLY: Applications must be submitted via our website, www.iaslc.org at IASLC Careers. Complete job description available on IASLC website. Cover letter and resume or CV are required for consideration.
