Position summary: Under limited supervision, the Office Coordinator provides administrative support, research assistance, special events management, grants management, communications planning and implementation plus volunteer oversight for the Executive Director of the Jefferson County Library Foundation, a 501 (c) (3) nonprofit organization whose mission is solely to support Jefferson County Public Library.
This job requires a professional demeanor, a positive attitude, professional attire and high-level skills in planning, implementing and tracking various projects at the same time; excellent organizational and time management abilities; experience in creating and coordinating a variety of fundraising events; familiarity with volunteer supervision; the ability to effectively communicate, both verbally and in writing, and by using electronic communications (email, social media, websites, etc.); exceptional customer service skills and phone manners; plus the ability to provide key administrative support for the Foundation and its Board of Directors.
The Office Coordinator works closely with a variety of volunteers, to include volunteer recruitment, training, scheduling and administrative support. This position manages and oversees the Friends Gift & Book Shop located at the Belmar Library, which is run solely by volunteers.
In collaboration with the contract bookkeeper, this position also assists in the accounting functions of the Foundation, including daily donation processing and generation of acknowledgements using our fundraising database (eTapestry).
On occasion, some evening and weekend work will be required.