Summary
Description
The Geological Society of America seeks to hire an AR & AP Specialist.
The Geological Society of America is seeking an Accounts Payable/Accounts Receivable Specialist to join our Team!
About Us
The Geological Society of America (GSA) (https://www.geosociety.org) unites a diverse community of geoscientists in a common purpose to study the mysteries of our planet (and beyond) and share scientific findings. Members and friends around the world, from academia, government, and industry, participate in GSA meetings, publications, and programs at all career levels to foster professional excellence. GSA values and supports inclusion through cooperative research, public dialogue on earth issues, science education, and the application of geoscience in the service of humankind.
GSA is an Equal Opportunity Employer, and GSA is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business organization and are valued for their skills, experience, and unique perspectives. This commitment is embodied in our organizational policies and the way we do business at GSA, and it is an important principle of sound business management. Please see GSA’s Commitment to Diversity.
The Job
Our Accounts Receivable and Account Payable Specialist will maintain accounting records, including cash receipts, accounts receivable, accounts payable, and sales tax activities. Assists in all areas of accounting, such as general ledger, account reconciliation, reporting, filing, and budgeting.
Key Essential functions include but are not limited to:
- Process and post sales and other daily cash receipts to the general ledger daily. Work with IT and Member Customer Service to locate and correct system errors in sales system batches. Reconcile all cash receipts to bank records. Run weekly electronic payment reports and distribute them to sales, customer service, and publications—Post Finance-related electronic payments to the general ledger.
- Assist the annual meeting finance office.
- Scan the incoming mail for the Finance department at least twice a month.
- Assist with the data entry of AP invoices in the Bill.com inbox for coding, approvals, and vendor setup.
- Track Expired, returned, or stale dated checks for issue or escheatment.
- Research sales tax rules and rates for meetings. Obtain sales tax licenses and tax exemptions for states and cities where meetings and issues specific to online sales are held. Reconcile and remit taxes due.
- Assisted with monthly and year-end closes, including preparing entries and analysis and resolving discrepancies in assigned general ledger accounts.
- Run invoices on past-due accounts. Analyze them for accuracy, including system errors. Write off invoices at the direction of the Finance Director or other directors.
- Coordinate with Geocorps to manage payment programs for government grants.
- Assist Accountant II and AP/Payroll Specialist with duties as needed.
- Assist the organization with and participate in annual inventory as needed.
- Assist with preliminary and final audits—research information required by auditors.
- Helped with sales and service issues as they arose.
- Other duties as assigned.
Supervision
- Does not supervise others except temporary staff on-site at meetings.
