Accounting Supervisor

Summary

Description

Job Details

Description

POSITION SUMMARY

The Accounting Supervisor is responsible for overseeing the City's accounting operations and Cash Receipting/Front Desk operations and Accounts Payable.  The Accounting Supervisor is accountable for planning, organizing, and supervising the associated operations and personnel and performing high-level, complex accounting and financial analysis.  The Accounting Supervisor is responsible for accounting and financial support for the city’s enterprise and capital project funds.

REPORTING RELATIONSHIPS

Reports to: Finance Manager

Direct Reports: Finance Support Specialists and Finance Technician

FUNCTIONAL/TECHNICAL SKILLS

Has the functional and technical knowledge and skills to do perform the job’s duties at a high level.

• Strong knowledge of Government Accounting principles and procedures including:
  • Supervisory principles and practices
  • ACFR
  • Accounting Operations/Processes
  • Financial Reports

Ability to exercise considerable initiative and sound judgement; plan, handle and maintain confidentiality of information; exercise considerable judgement in planning, installing, revising, and maintaining accounting procedures and computerized accounting and records systems; develop and promote policies and department procedures.

Computer Skills – Strong skills needed to generate spreadsheets and to work with databases and accounting software.

Communication – Effectively communicate verbally and in writing; strong customer service orientation; organize information in a clear and logical format; prepare complex financial statements, reports.  Ability to communicate with diverse groups with varying degrees of financial literacy.  Strong skills needed to prepare and deliver presentations.

Analytical – Strong skills required to analyze, interpret and solve a wide variety of complex accounting and financial issues.

Mathematical – Strong skills needed for working with numbers, spreadsheet formulas and calculations.

Project Management – Strong skills needed to influence, plan, organize and coordinate activities within teams to ensure goals are met.

General Management – Strong skills needed to develop and administer policies and procedures. and effectively supervise employees.
 
Plans and Aligns – Plans and prioritizes work to meet Accounting commitments aligned with organizational goals:

• Sets objectives to align with broader organizational goals.
• Breaks down objectives into appropriate initiatives and actions.
• Stages activities with relevant milestones and schedules.
• Anticipates and adjusts effective contingency plans.

Optimizes Work Processes– Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

• Identifies and creates the processes necessary to get work done.
• Separates and combines activities into efficient workflow.
• Designs processes and procedures that allow managing from a distance.
• Seeks ways to improve processes, from small tweaks to complete reengineering.

Directs Work – Providing direction, delegating, and removing obstacles to get work done.

• Provides clear direction and accountabilities.
• Delegates and distributes assignments and decisions appropriately.
• Monitors progress by maintaining dialogue on work and results.
• Provides appropriate guidance and direction based on people's capabilities.
• Intervenes as needed to remove obstacles.

DUTIES AND RESPONSIBILITIES

The listed examples of work are not intended to be all-inclusive.  They may be modified with additions, deletions, or changes as necessary.

• Participates as a member of the department’s management team.  Contributes to the development and implementation of departmental goals, objectives, policies, procedures, and service standards.
• Supervises professional and paraprofessional accounting staff engaged in daily accounting functions and activities in support of business operations and administration to ensure compliance with fiscal rules and policies in accordance with Generally Accepted Accounting Principles. Plans, organizes, schedules, supervises, and evaluates the work of the reporting staff.  Recommends selection of assigned staff for special projects and provides for their training and professional development.
• Oversees citywide Accounts Payable processing including weekly payment processing, review and approval, year-end 1099 reporting and adjustments.
• Maintains financial records for multiple funds, under two different basis' of accounting. Compiles reports on various funds such as the General Fund, Proprietary and Internal Services funds, Special Revenue funds, etc.
• Completes annual year-end audit from work papers through the annual comprehensive financial report (ACFR).  Coordinates with the independent auditors and Finance Manager.
• Provides accurate monthly internal management reports to city departments.
• Responsible for all accounting for citywide capital improvement funds including monthly, quarterly and annual reporting to internal departments and external reporting agencies.
• Communicates and cooperates with various departments and divisions to achieve overall organizational objectives.
• Oversees and directs special internal audits.
• Records fixed assets and ensures timely and accurate posting to the general and subsidiary ledgers.
• Approves cash disbursement requests, cash vouchers and journal entries.
• Develops accounting and reporting for new grants.
• Researches financial issues raised by city personnel and other customers.
• Maintains awareness of the internal and external work environments, looks at emerging demands and opportunities, and employs resources to meet them.
• Develops reporting and analysis to aid city decision-making.
• Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with appropriate management staff; implements improvements.
• Review and approves all bank transactions and responsible for monthly bank reconciliation.
• Participates as the Finance representative on citywide implementation teams, policy teams and steering teams.
• Manages citywide Travel and Reimbursement programs.
• Responsible for the annual Single Audit of federal assistance expenditures.

Other Duties & Responsibilities

• Assists other departments with testing and implementation of new financial systems and upgrades including training of employees.
• Performs other duties as assigned and required.

PREPARATION AND TRAINING

Education: Bachelor’s degree in accounting, Finance or Business required.

Work Experience: Minimum 4 years of governmental accounting; minimum 2 years Supervisory experience

Certifications and/or Licensures: None

Required Driver’s License: None

WORKING CONDITIONS 

Work is performed in a standard office environment, requiring sitting for extended periods of time, and occasional light lifting (up to 15 lbs.).  Job requires visual and physical capabilities to work on computers and associated equipment for prolonged periods of time (4-6 hours daily).

SALARY RANGE

$85,508 – $128,263/Annual Rate

BENEFITS

The City of Englewood offers a comprehensive benefits package to eligible, full-time employees including paid time off, holidays, medical, dental, and vision.

APPLCATION DEADLINE

Tuesday, April 23rd, 2024

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)