Summary

The Office of the Mayor of the City and County of Denver is seeking an Executive Assistant III. This is a great opportunity for an exceptional candidate to work in a multifaceted, challenging, fast-paced and politically charged environment. This position will support the Senior Advisor of Community Partnerships, Senior Advisor for Homelessness Resolution and Director of Strategic Initiatives in the Johnston administration.

Description

About Our Job

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.

What We Offer

The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $25.57 – $31.96. We also offer generous benefits for full-time employees which include but are not limited to:

A guaranteed life-long monthly pension, once vested after 5 years of service
457B Retirement Plan
140 hours of PTO earned within first year + 11 paid holidays, 1 personal holiday and 1 volunteer day per year
Competitive medical, dental and vision plans effective within 1 month of start date

Location

In this position you can expect to work on site at the City and County Building five days per week. Please note, the Mayor’s Office is not remote, and this position is an in-person role. We believe we can listen better, learn more, and act faster when we are able to build strong relationships in the same physical space. With this in mind, we do our work together in person. We value in-person interactions. Our office is not remote.

What You’ll Do

This exciting opportunity will play a vital role in paving the way in Mayor Johnston’s administration. Important dynamics to the City for consideration include:

Our Commitment to Equity
Denver will be an inclusive employer where city staff is valued, supported, and given the tools to advance social equity, race, and social justice
Denver will be an inclusive city that integrates social equity, race, and social justice into policies, practices, programs, and budgetary decisions to create equitable outcomes
Denver will be an inclusive government that effectively engages the community to create equitable outcomes
Denver will use nationally recognized research and data-driven practices to support the city’s progress toward social equity, race, and social justice

Specifically, as the Executive Assistant III you will:

Manage, coordinate, and maintain calendars, daily schedules, domestic and international travel arrangements, conference calls, events, and meetings while ensuring guests who are attending meetings are greeted and offered appropriate accommodations
Draft professional communications, prepare spreadsheets, documents, and presentations
Maintain strict confidentiality of privileged and sensitive information and use a high degree of tact, diplomacy, and discretion in dealing with sensitive and confidential situations
Establish and maintain highly effective working relationships and communications
Proactively keep the executives well informed of upcoming commitments and responsibilities
Process documentation from Salesforce for Boards and Commissions
Prioritize conflicting needs, handle matters proactively, and follow through on scheduling requests/projects to successful completion, often with same-day deadlines
Perform a broad range of administrative tasks for the executive team
Serve as a liaison to facilitate communication with agency heads and citywide departments specific to the goals of the office
Support citywide special events as needed
Serve as Management Support Staff for the Emergency Operations Center as needed
Provide backup coverage in the front office as needed

The nature of this environment calls for other duties that may be assigned at any given time, depending upon the needs of the office and the administration.

About You

What You’ll Bring

Our ideal candidate has some or all the following experience, skills, and characteristics:

Professionalism
Reliability and flexibility
Excellent attention to detail
Strict confidentiality of sensitive and privileged data
Excellent analytical and writing skills
Proficiency in using Microsoft Office programs
Experience using Salesforce
Ability to operate in high pressure and fast paced environments

Required Minimum Qualifications

Education Requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate
Experience Requirement: Three (3) years of administrative/secretarial experience which must include one (1) year of experience at the type and level providing support to a manager responsible for large, complex divisions or the highest-level manager of a small organization
Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement

This position requires an online assessment. Once you complete your application, if you meet the qualifications for the position, you will receive an email from AssessmentTeam@denvergov.org with a link to the assessment. You will have five days to complete the assessment. We recommend that you add AssessmentTeam@denvergov.org to your safe sender list. If you do not receive the email within 30 minutes of applying, please contact AssessmentTeam@denvergov.org.

Application Deadline

This position is expected to stay open until May 22, 2024. Please submit your application as soon as possible and no later than May 22, 2024 at midnight.

About Everything Else

Job Profile

CA2179 Executive Assistant III

To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type

Unlimited

Position Salary Range

$25.57 – $38.36

Starting Pay

$25.57 – $31.96/hour based on experience and education

Agency

Mayor's Office

Assessment Requirement

Administrative Professional

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact Jobs@Denvergov.org with three business days’ notice.

Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.

For information about right to work, click here for English or here for Spanish.