Summary
Description
ABOUT THE FOUNDATION
Founded in 1937 with a mission to enhance, encourage and promote the current and future well-being of the people of Colorado, El Pomar Foundation is one of the largest private foundations in the state, contributing over $25M annually in grants and programs to support Colorado nonprofits. El Pomar Foundation is a
high-performing organization and our employees are part of a culture that seeks to help people live better lives and empower communities and individuals to make meaningful collective impact. We are committed to our values of respect, integrity, teamwork and excellence, and work hard every day to lift each other up and make a difference in the lives of our grantees, their communities and the sector as a whole. Much is expected of our staff in pursuit of this mission, and much is received in return.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Accounting/General Ledger
· Contributes to and maintains accounting policies and procedures in accordance with best practices.
· Assists with the evaluation and implementation of accounting systems and process improvements.
· Assists with month-end and year-end close process by preparing journal entries, performing account analysis and researching unusual variances to ensure timely financial reporting.
· Reviews and serves as first approver for weekly expense reports prepared by Accounting Specialist.
· Prepares the Foundation’s monthly financial statements with analysis (reviewed by Assistant Controller).
· Prepares the Foundation’s monthly budget-to-actual reports with analysis (reviewed by Assistant Controller).
· Manages monthly accounting for the Foundation’s grants. Duties include: accurately and timely inputting grants following each Trustee meeting, reviewing grant checks, reconciling grants software to accounting software monthly, reconciling Regional Council reports to accounting data monthly, keeping grants software updated with payment information, and creating detailed grant schedules for annual report and tax compliance purposes. Acts as backup for paying grants.
· Shares monthly payroll processing, completed in cooperation with Human Resources, with Assistant Controller. Duties include: accurate preparation and balancing of monthly and special payrolls; handling payroll adjustments, shortages, garnishments, vacation payouts, time off donations, bonuses, benefits insurance payments and journal entries.
· Reconciles quarterly and annual payroll tax returns and W2s prepared by Paylocity.
· Keeps Fixed Asset schedules up to date and prepares year-end depreciation entries.
· Assists Assistant Controller with annual budget by preparing and reviewing templates and worksheets, posting reclassifying journal entries, preparing annual budget book for Trustees and importing budget into accounting system.
· Prepares corporate filings for El Pomar Foundation and 11 South entities (e.g. annual Secretary of State filings).
· Assists with annual audit documentation and requests.
· Prepares Garden City Company quarterly dividend payments and updates shareholder information.
· Completes special accounting projects and analysis, as required, and other duties as assigned.
Accounts Payable
· Acts as backup to Accounts Payable function and assists Accounting Specialist with coding and filing 1099s. Reviews invoices prepared by Specialist in Stampli on an ongoing basis, and reviews weekly payments. AP includes processing invoices and payments through AP automation software, verifying authorization and coding, maintaining electronic document storage and other department filings, resolving billing inquiries and discrepancies, preparing correspondence and checks for employees’ PTO donations and resolving related inquiries, resolving stale-dated checks to vendors, requesting new vendor W-9s, and keeping Certificates of
Insurance up to date.
· Ensures vendor, GL and payment information in AP Automation is up to date and serves as a software administrator.
· Reviews expense reports and acts as backup for processing expenses; processes weekly expense report batch in Paylocity.
Accounts Receivable
· Act as backup to Accounts Receivable function and reviews deposits and cash receipts prepared by Accounting Specialist. AR Includes quarterly and annual
invoicing, desktop deposits, posting cash receipts, following up on outstanding balances, and resolution of billing and payment inquiries.
Accounting Office Duties
· Help manage and maintain Accounting Department documents in SharePoint, including storage, quality control and retrieval in compliance with retention policies.
KNOWLEDGE AND ABILITIES:
· Knowledge of general office practices
· Proficiency in Microsoft Office, emphasis on Excel and Word, with an understanding of database management
· Ability to learn to work with additional software such as CYMA, grant software, Paylocity, SharePoint and Stampli
· Experience processing payroll and filing payroll and other tax compliance forms
· Able to work independently and as a member of a team
· Ability to deal effectively with all levels of internal staff and vendors
· Understands and practices quality control of work prior to submission to supervisor
· Be honest, confident, personable and professional
TANGIBLE AND INTANGIBLE SKILLS:
To perform this job successfully and thrive as a high-performing employee, an individual must:
· Perform each essential duty and responsibility satisfactorily
· Be able to work in a fast-paced environment with exceptional attention to detail and time management skills
· Demonstrate analytical, process improvement and problem-solving skills
· Have strong written and verbal communication skills
· Produce excellent, accurate technical work with errors decreasing over time
· Produce and document work in a manner that can clearly be followed by another accountant or employee’s supervisor
· Takes initiative and actively seeks ways to improve knowledge and performance
This position requires the ability to work in a professional courteous manner with the public and honor the Foundation’s recognized values of respect, integrity,
teamwork and excellence (RITE Values).
The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
This position/work is located in Colorado Springs, Colorado.
Must be able to travel within the state of Colorado.
Hiring is subject to employment pre-screening (background check).
QUALIFICATIONS:
A successful candidate must have a Bachelor’s degree in accounting and three to five years of office procedures and accounting experience or equivalent.
PHYSICAL DEMANDS:
While performing job duties, the employee will be regularly required to sit at a desk for as many as eight hours a day.
REMOTE WORKING:
Job is eligible for up to two (2) days of remote working per week, upon supervisor approval.
BENEFITS
Paid Time Off
· 10 days vacation, 10 days health and wellness and 2 floater holidays per year (vacation time increases with years of service)
· Options to roll-over and year-end cash-out
· 10+ holidays per year
· Paid FMLA (must meet FMLA requirements to qualify)
· Paid FAMLI – administered by State of Colorado and must meet requirements to qualify– this benefit does not provide 100% wage replacement
403(b)
· Employees may contribute pre-tax earnings immediately upon employment
· After one year of employment, 100% match by Foundation on up to 6% of employee deferral
Medical, Dental, Vision and Accident Insurance
· Direct primary care provided by Peak Med at no cost to employee (must carry Foundation’s medical insurance plan). No co-pays for office visits and access 24/7.
· Foundation pays 95% of medical, dental and vision premium for employee and their dependent(s)
· Foundation pays 100% of cost for AFLAC and Identity Theft Protection
Flexible Spending Account (FSA)
· Pre-tax dollars from your paycheck to get reimbursed for medical and dental expenses or child care funds
· Up to $3,050 for medical and dental and up to $5,000 for dependent care per year
· $640 roll-over permitted
Childcare Benefit
· After 6 months of service, eligible for daycare assistance for employee’s dependent child or children under the age of 5 and living with the employee. Reimbursed for 30% of the daycare fee paid to a qualified, licensed daycare provider with a maximum monthly benefit of $500.
Continued Education/Tuition Reimbursement
· The Foundation places great value in the skills and abilities of our employees. To maintain and improve those skills, we offer educational benefits for memberships in employment related professional societies or associations, and to attend employment related local, regional or national trainings, seminars and meetings.
· Full-time employees with at least 1 year of service may be reimbursed for undergraduate or graduate academic course work that maintains or improves job related skills or are in the Foundation’s areas of interest. The Foundation will reimburse 100% of tuition at public universities or 50% of tuition at private universities for up to 6 academic hours per semester. The employee must maintain a B or higher grade to receive the reimbursement. Also, the Foundation will reimburse the employee up to $500 per semester for books, supplies, and/or parking pass. This reimbursement may be considered a taxable event to the employee.
· The Foundation provides up to $2,000 a year for employees to participate in a pre-approved certificate program that may or may not be job related.
Other Insurance
· 100% employer paid Basic Life and AD&D Insurance
· 100% employer paid Long Term Disability Insurance
Other Benefits
100% employer paid AAA membership
HOW TO APPLY
HOW TO APPLY: Please submit a resume and cover letter to Nicole Magic at nmagic@elpomar.org no later than Wednesday, May 8, 2024 at 5:00pm.
