Special Event Permitting Coordinator

Summary

Description

City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

Hiring salary: $47,611.54 – $59,514.43

The deadline to apply to this role is Friday, May 3rd 2024. However, it is subject to close at any time once a qualified pool of applicants is obtained.

OVERVIEW OF POSITION / DEPARTMENT

Plans, develops, organizes, implements, and oversees Temporary Use Permits as well as volunteer events in the Parks & Open Space Department, as well as other special events and volunteer events in response to division needs.  This position reports to the Manager of Business Services.

PRIMARY DUTIES & RESPONSIBILITIES

• Act as liaison to internal and external event applications while coordinating special event permitting activities throughout the city organization.
• Creates, edits, submits for approval, and manages well-written communication materials for use on the website.
• Disseminate special event information across departments within the city, and serve as point of contact for permit questions, requests, and issues from event organizers, public and city leadership.
• Manages workflow process and recommends process improvements.
• Develops, directs, and coordinates existing and new special events and temporary use permits.   
• Serves as support for existing events.
• Coordinates and implements program support functions including recruitment, training, placement, recognition, and evaluation of events, establish and maintain volunteer database.
• Provide leadership and support to those involved in development and implementation of special events.
• Develops and makes presentations to various community groups to promote events and solicit support.
• Facilitates the interaction of city agencies with special event producers in the private sector.
• Keeps high awareness of the events planning and permits going on throughout the department and the city.
• Establishes relationships with sponsors, neighborhood organizations, local builders and businesses, and any other organizations having an association with special events.
• Maintains an ongoing outdoor special event calendar.
• Stays current on city regulations and procedures and provides this information to event organizers.
• Perform other duties as assigned.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education:  

• Bachelor’s degree in parks, leisure services, natural resource related facilities, management, communications, marketing, public relations, special event management, or a directly related field. 

Experience:

• At least 2 years park/leisure services, resource-related management experience, or communications/special event management or promotion. 
• Outdoor, park, or reservoir-related experience is a plus.
• An equivalent combination of education, training and experience that demonstrates required knowledge, skills and abilities may be considered.

Licenses and Certifications Required:

Colorado Driver's License with good driving history.  This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.

Preferred Qualifications:

• None

Knowledge: 

• Knowledge of managing park, reservoir, or leisure related facilities and sites.
• Program development, and administration.
• Principles and practices of special events operations, marketing, and promotion.

Abilities: 

• Ability to establish and maintain effective working relationships with employees and citizens.
• Handle sensitive or stressful situations with tact and diplomacy.
• Communicate effectively both orally and in writing.
• Coordinate, schedule, and instruct recreation programs.
• Work occasional nights, weekends, and holidays.

Skills: 

• Strong interpersonal skills.
• Skilled in computer operation and software needed for this position.

WORKING CONDITIONS

Essential Personnel:

• When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel.

Physical Demands: 

• Sedentary to moderate physical work depending upon assignment.
• May require lifting and carrying objects weighing up to 20 pounds.
• May require regular standing and walking.
• May require bending, stooping, pushing, and pulling.
• Hand/eye coordination for operation of computer keyboard.
• May require foot/eye coordination for operation of motor vehicle.
• Vision to read reports and other written material.
• Frequent speech communication and hearing to maintain communication with employees and citizens.

Work Environment: 

• Works primarily in an office environment.

Equipment Used: 

• Personal computer; operation of motor vehicle.

For Veterans preference:  Please show all of your employment history, including military service and related documentation (DD214) on the application.
           
The City of Aurora is an equal opportunity employer.  We are required by state and federal agencies to keep certain statistical records on applicants.  It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
                                         
Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace.  A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.